CollectData.app

Collect in the Field,
Analyse in the Office

Complete forms in the field without internet access and synchronise automatically once a connection is available. Visualise data instantly with cross-reporting, under your own branding and on your own server.

12+
Field Types
4
User Roles
PWA
Offline
Records

Tüm Features

One Platform, Flexible Possibilities

From field data collection and cross-analysis to role-based permissions and offline forms, the platform supports the full data workflow.

Dynamic Tables

Create project-specific tables with 12 field types, including text, number, date, email, phone, selection lists, yes/no, file upload, conditional questions (Washington Group) and relationship fields. Reorder fields by drag-and-drop and define required or unique values.

Table Relationships

Connect tables and track relationships between records. Both many-to-one and one-to-many relationships are recognised automatically and can be used in reports.

Smart Forms & Surveys

Create public forms linked to any table and share them by URL. Forms can be completed without a user account and can include conditional logic, time limits and submission limits, including Washington Group-compatible follow-up questions.

Offline Forms (PWA)

Open the form once while connected and add it to the home screen. It can then be used offline in the field. Data is stored locally in IndexedDB and synchronised automatically when connectivity returns. Android and iOS are supported.

Cross-Reporting & Visualization

Run queries on a single table or across two related tables. Build cross-analyses with filtering, grouping and cross-grouping, and visualise results as bar, pie, doughnut or polar charts. Export charts directly as PNG.

Four-Level Role Management

Admin - full access. Manager - project and user management. Data Entry - data entry only for authorised tables. Viewer - read-only access. Table permissions and delete rights are managed separately.

Excel Export

Export each table to .xlsx in one click, including fields, related-record references and timestamps. Charts can also be exported as PNG for direct use in reports.

File Uploads

Add file-upload fields to tables with support for PDF, JPG, PNG, DOC, DOCX, XLS and XLSX formats. Existing files are preserved during edits unless a replacement is uploaded.

Brand Customization

Configure organization branding, including separate light- and dark-mode logos, PWA icons and branded login, navigation, forms and reports.

Project-Based Organization

Organize tables, forms and users under projects with project-specific permissions. Projects can be created, edited and managed centrally.

Conditional Questions

Conditional-question logic compatible with Washington Group workflows. Follow-up questions can be displayed automatically based on a primary response, in both administrative and public forms.

Built-in AI Guide

A built-in AI-assisted guide explains platform features through a chat interface without requiring SQL or technical knowledge, supporting users with setup, reporting and navigation questions.

Step by Step

How It Works

1

Create Projects and Tables

Create a project and add structured tables. Define the field types needed for each workflow, including text, dates, selections and record relationships, and reorder fields with drag-and-drop controls.

2

Create Forms and Deploy to the Field

Create a form linked to a table and share it with field teams. Forms added to a mobile home screen can operate offline and synchronise data automatically once connectivity is restored.

3

Manage Data and Permissions

Review and manage collected data from the administration panel and assign user roles so each team member sees only the projects and tables relevant to their responsibilities.

4

Analyse and Report

Run single-table and cross-table queries, build visual analyses and export charts as PNG or raw datasets to Excel for reporting and further analysis.

Who Is It For?

Use Cases

🏥

Humanitarian Organizations

Household assessments, child/adult registration, assistance tracking and offline field data collection, including Washington Group-compatible forms.

📊

Survey & Research Teams

Create online and offline surveys, use conditional questions, visualise results through cross-analysis and export raw data to Excel.

🏫

Education Institutions

Student registration, attendance tracking, structured reporting and role-based access for education teams.

🏢

Associations & Foundations

Membership, donations, event participation and branch-level project management with centralized reporting.

🌾

Agriculture & Field Programmes

Offline data collection in rural areas, seasonal worker registration, field monitoring and geographic analysis through PWA forms.

📦

Stock & Inventory Tracking

Product, movement and supplier tables with related-record structures and file attachments for supporting documents.

Technology Stack

Technology Detaylar

PHP 8.x
Backend
SQLite
Database
Vanilla JS
Frontend
PWA
Service Worker

Öne Çıkan Technology Features

  • Self-hosted deployment capability
  • No external database server required (SQLite)
  • Responsive interface with Tailwind CSS
  • Interactive visualizations with Chart.js
  • CSRF protection and session management
  • Secure database access with PDO

Offline & PWA Technology Stacksı

  • Form caching through Service Workers
  • Offline data queue with IndexedDB
  • Background Sync (Android) + timer fallback (iOS)
  • Duplicate-submission prevention workflow
  • Dynamic manifest per form
  • Custom PWA icon support

Ready to Digitize Your Data Workflows?

Create a workspace and set up your first project in minutes.

Get Started